Account Payment - Payment Management

Key points

• • Payment Methods: Support cash, bank transfer, check, card, online

• • Auto Reconciliation: Auto-match payments with invoices

• • Batch Payments: Pay multiple invoices at once

• • Payment Terms: Flexible payment terms (prepay, deferred)

• • Partial Payments: Support partial payment

• • Payment Gateway: Integrate Stripe, PayPal, VNPay...

• • Payment Matching: Suggest matching payments with invoices

• • Payment Reports: Detailed cash flow reports

Payment Methods

Steps

• 1. Record Payment: From Invoice, click Register Payment. Select Payment Method, Payment Date, Amount. System auto-creates Payment record.

• 2. Auto Reconciliation: System auto-matches Payment with Invoice based on amount, customer, date. Marks Invoice as Paid.

• 3. Partial Payment: If Amount < Invoice Total, create Partial Payment. Invoice stays Partial status, awaiting more payment.

• 4. Batch Payment: Select multiple Invoices, click Register Payment. Create Batch Payment with total amount, system allocates to each Invoice.

• 5. Confirm Payment: Click Confirm to Post payment. Accounting entry auto-generated (Debit Bank, Credit Receivable).

• 6. Track Cash Flow: View Payment Report to track receipts/payments by day, week, month. Analyze cash inflow/outflow.

Key points

• • Immediate Payment: Pay immediately (0 days)

• • 15 Days: Pay within 15 days

• • 30 Days: Pay within 30 days (common B2B)

• • 2/10 Net 30: 2% discount if paid in 10 days, else 30 days

• • 50% Advance: 50% prepayment, rest on delivery

• • Custom Terms: Customize per agreement

Payment Gateways

Key points

• • Pay $10k invoice: Customer transfers → Record Payment → Auto-reconcile → Invoice Paid

• • Partial payment: $5k invoice, customer pays $3k first → Partial Payment → $2k remaining

• • Batch payment: 10 vendor invoices → Select all → Batch Payment → Export bank file

• • Online payment: Customer buys on web → Pay via Stripe → Auto-create Payment → Invoice Paid