Work Entry Regeneration

Key points

• • Employee work schedule changes

• • Data source changes (from schedule to attendance)

• • Incorrect or inconsistent data detected

• • Need to update entries for a time period

• • After editing planning slots or attendance records

Steps

• 1. Go to Payroll → Work Entries

• 2. Click Action → Regenerate Work Entries

• 3. Fill From (start date), To (end date)

• 4. Select Employees (employees to regenerate)

• 5. Click Regenerate

Steps

• 1. Find all work entries in time period (From - To) for selected employees

• 2. Filter only work entries in New or In Conflict state (skip Validated)

• 3. Delete (archive) old work entries (active=False)

• 4. Create new work entries based on current data source (work schedule, attendance, or planning)

• 5. Allocate hours according to each source rules

Key points

• • Only regenerates entries in New or In Conflict state

• • In Payslip entries are not affected (protected)

• • System automatically deletes old entries and creates new ones

• • Cannot undo after regeneration (backup recommended)

Key points

• • Only regenerates in time period with existing entries

• • Cannot regenerate for employees with Validated entries

• • Regeneration dates must be within date_generated_from to date_generated_to of contract

• • Employee must have active contract in time period

Steps

• 1. Go to Employees → Employees

• 2. Open employee record

• 3. Click Regenerate Work Entries button on top bar

• 4. Fill information and click Regenerate

When to regenerate

Key points

• • Does employee have active contract?

• • Is time period within date_generated_from/to?

• • Are there Validated entries in time period?

• • Does data source (work schedule, planning slots) exist?

• • Do you have permission to regenerate entries (HR Manager)?

Steps

• 1. Go to Payroll → Work Entries → Regenerate Work Entries

• 2. Fill From and To

• 3. Leave Employees empty (or select multiple employees)

• 4. Click Regenerate

• 5. System regenerates for all employees with entries in time period

Key points

• • Export work entries to Excel: Payroll → Work Entries → Export

• • Or backup database if regenerating large numbers

• • Store backup for recovery if needed

Key points

• • Check number of work entries before and after regeneration

• • Compare total hours with source data (schedule, attendance, planning)

• • Check for new conflicting work entries

• • Confirm work entries created with correct type

• • Check work entries linked correctly to source (attendance_id, planning_slot_id)

Key points

• • Regenerate in small date ranges: Regenerate weekly instead of monthly for better control

• • Regenerate outside work hours: Avoid regenerating when employees are entering data

• • Check before regenerating: View number of work entries that will be affected

• • Notify in advance: Inform team before batch regeneration

• • Regenerate after data finalized: Ensure source data is accurate before regenerating

Key points

• • When editing/deleting attendance: System automatically regenerates related work entries

• • When editing planning slot: System automatically regenerates work entries from that slot

• • When approving/refusing time off: System automatically regenerates work entries in time off period