Purchase Repair

Purchase parts and components for repair orders with automatic integration

The Purchase Repair module connects purchasing with repairs, allowing direct creation of purchase orders for replacement parts from repair orders when replacements are needed.

The system automatically calculates part costs, creates RFQs, and updates repair orders when receiving goods, ensuring uninterrupted repair processes.

Purchase Repair

Spare Parts

Repair Orders

Parts Procurement

Key Features

Key points

• Purchase from Repair: Create RFQ directly from repair order when replacement parts needed
• Auto Cost Update: Automatically update part costs in repair order
• Parts Tracking: Track parts from purchase order to repair order
• Spare Parts Management: Manage replacement parts inventory
• Vendor Selection: Select appropriate parts suppliers
• Repair Quotation: Calculate repair quotes including part costs
• Warranty Parts: Manage warranty parts from manufacturers
• Emergency Purchase: Place urgent orders for rush repairs

Repair Parts Purchase Workflow

Steps

1. Create Repair Order: Create RO for equipment needing repair. Diagnose and identify parts to replace.
2. Add parts: In RO, add parts needed. If not in stock, click "Purchase".
3. Create RFQ: System auto-creates RFQ for missing parts. Select vendor, confirm PO.
4. Receive parts: When receiving goods, system auto-updates RO. Parts ready for use.
5. Perform repair: Technician replaces parts, completes repair.
6. Update costs: Part costs auto-update in RO, included in customer invoice.

Spare Parts Management

Key points

• Spare Parts Catalog: Replacement parts catalog for each equipment type
• Stock Levels: Set minimum stock levels for commonly used parts
• Reordering Rules: Auto-order when parts below threshold
• Vendor Pricelists: Parts price lists from multiple suppliers
• Lead Times: Delivery times to forecast repair duration
• Alternative Parts: Equivalent replacement components

Real-World Scenarios

Purchase Repair Applications

Scenario	Process	Result
Repair machine missing parts	Create RO, add parts to replace. Click Purchase, create RFQ. Confirm PO.	Parts ordered, RO waits for delivery. Customer notified of timeline.
Emergency repair	Urgent RO, need parts fast. Create PO with vendor having stock, fast delivery.	Parts arrive same day, repair completed quickly.
Warranty parts	Equipment under warranty. Create RFQ to manufacturer, request free parts.	Receive warranty parts, no charge to customer.
Multiple ROs same part	5 ROs need same part. System consolidates needs, creates 1 combined PO.	Save shipping costs, negotiate better price.
Repair quotation	Customer asks repair price. Create draft RO, add parts, view total cost.	Accurate quote including parts and labor.

Optimization Tips

Key points

• Maintain parts inventory: Stock commonly used parts for fast repairs without waiting for orders
• Multiple vendors: Have multiple parts sources to ensure availability
• Track lead times: Record actual delivery times to give customers accurate estimates
• Alternative parts: Configure alternative parts when primary parts out of stock
• Warranty tracking: Check warranty before purchasing new parts
• Bulk purchase: Buy large quantities of frequently used parts for discounts