Google Calendar for Appointment

Key points

• • Appointments created in Odoo sync to Google Calendar automatically.

• • Google creates a Google Meet link when the appointment syncs.

• • Customers receive the Google Meet link in the confirmation email.

• • Changes made in Google Calendar flow back to Odoo.

• • Bidirectional sync enables seamless calendar management across both systems.

Key points

• • Automatic: Google Meet links are created automatically when appointments are booked.

• • Synchronized: Appointments appear in Google Calendar instantly.

• • Convenient: Customers receive the link immediately in their confirmation email.

• • Professional: Uses a popular and familiar platform.

• • Integrated: Works seamlessly with the Odoo ecosystem.

Key points

• • Odoo 19 Enterprise Edition.

• • google_calendar module installed and activated.

• • appointment module installed and configured.

• • Google Workspace or Gmail account.

• • An administrator must configure the Google API before use.

Permissions by role

Steps

• 1. Go to Settings → General Settings → Integrations.

• 2. Find the Google Calendar section and click Configure.

• 3. Access Google Cloud Console and create a new project (or select an existing one).

• 4. Enable the Google Calendar API for the project.

• 5. Create OAuth 2.0 credentials in the Credentials section.

• 6. Add Authorized redirect URI: https://your-odoo-domain.com/google_account/authentication.

• 7. Copy the Client ID and Client Secret.

• 8. Enter the Client ID and Client Secret in Odoo and click Save.

Steps

• 1. Go to Settings → My Profile or click your name in the top right.

• 2. Find the Calendar section on the profile page.

• 3. Click the Synchronize Google Calendar button.

• 4. Sign in with your Google account.

• 5. Grant Odoo access to your Google Calendar when prompted.

• 6. Confirm sync success when you see "Google Calendar synchronized".

Key points

• • Go to Settings → My Profile and view the Calendar section.

• • If synced: Shows "Google Calendar synchronized".

• • If not synced: Shows "Synchronize" button.

• • To disconnect: Click "Disconnect Google Calendar" and confirm.

Steps

• 1. Go to Appointments → Configuration → Appointment Types.

• 2. Select an existing appointment type or create a new one.

• 3. Click Edit to modify.

• 4. Find the Video Link or Videocall section.

• 5. Select Google Meet from the dropdown.

• 6. If a yellow warning appears, ask the relevant staff members to sync their Google Calendar.

• 7. Click Save to store the configuration.

Warning resolution

Steps

• 1. Customer accesses the booking page and selects an appointment type.

• 2. Selects date, time, and fills in personal information.

• 3. Confirms the booking.

• 4. System creates the appointment in Odoo and syncs to Google Calendar.

• 5. Google automatically creates a Google Meet link and saves it to the appointment.

• 6. Customer receives a confirmation email with the Google Meet link and "Add to Google Calendar" button.

• 7. Customer can join from email, Google Calendar, or directly from Odoo.

Join methods

Key points

• • Bidirectional sync: Appointments from Odoo sync to Google Calendar and vice versa.

• • Avoid conflicts: System automatically updates changes between both sides.

• • View calendar on mobile: Use the Google Calendar app to view your schedule anytime.

• • Receive notifications: Google sends reminder notifications before meetings.

• • Share calendar: Can share Google Calendar with colleagues.

Key points

• • Prepare ahead: Check the Google Meet link 5 minutes early, ensure camera and microphone work.

• • Join early: Enter the meeting room beforehand to check the connection.

• • Send reminders: Email customers a reminder 1 day before.

• • Provide backup: Include a phone number in case of technical issues.

• • Check time zones: Ensure appointment time matches the customer's time zone.

Key points

• • Only grant necessary permissions when syncing Google Calendar.

• • Review access permissions periodically in Google Account.

• • Revoke permissions when no longer in use.

• • Google Meet links are for invited participants only, do not share publicly.

• • Can set a password for the meeting room in Google Meet.

• • End the meeting immediately when finished.

Key points

• • Screen sharing to present documents.

• • Record meetings (if permitted and with Google Workspace).

• • In-meeting chat to exchange information.

• • Automatic captions supporting multiple languages.

• • Supports up to 100 participants (depending on Google Workspace plan).

Common scenarios

Google Meet vs Odoo Discuss

Key points

• • Customers are familiar with Google and have Google accounts.

• • Need advanced features like recording, automatic captions.

• • Want to sync with Google Calendar for better schedule management.

• • Have Google Workspace with enterprise features.

• • Meetings with many participants.

Common issues and fixes

FAQ