Purchase Intrastat
Automatic Intrastat reporting for intra-EU purchase transactions with commodity codes and origin tracking
The Purchase Intrastat module helps EU businesses comply with Intrastat statistical reporting requirements for purchases from other EU member states.
The system automatically collects commodity codes, origin, transaction values, and generates Intrastat reports in the format required by each country.
Key Features
Key points
• Automatic Data Collection: Automatically collect data from purchase orders and vendor bills
• Commodity Codes: Manage HS (Harmonized System) and CN8 codes for products
• Country of Origin: Track goods origin for accurate reporting
• Transaction Type: Classify transactions by Intrastat code (11, 21, 29, etc.)
• Transport Mode: Record transport method (road, sea, air)
• Statistical Value: Calculate statistical value per EU regulations
• Report Generation: Generate XML/CSV reports per country format
• Threshold Management: Automatically check mandatory reporting thresholds
Intrastat Reporting Workflow
Steps
1. Configure products: Add HS Code/CN8 code for each product. Enter Country of Origin. Set Net Weight (kg).
2. Configure vendors: Ensure vendor has EU address. Check VAT number format is correct.
3. Purchase normally: Create PO, receive goods, receive bill as usual. System automatically records for Intrastat.
4. Check data: Go to Accounting → Reporting → Intrastat. View list of transactions to report.
5. Generate report: Select month/quarter to report. Click Generate Report. System creates XML/CSV file.
6. Submit report: Download file and submit to tax/customs authority system.
Intrastat Transaction Codes
Common Transaction Codes
| Code | Description | When to Use |
|---|---|---|
| 11 | Outright purchase/sale | Normal purchases, direct payment |
| 21 | Return | Return goods to EU vendor |
| 29 | Other transactions | Transactions not covered above |
| 91 | Hire/Leasing | Lease equipment from EU company |
| 99 | Other | Other special transactions |
Reporting Thresholds by Country
Intrastat Thresholds 2024
| Country | Arrivals Threshold (Purchases) | Frequency |
|---|---|---|
| Germany | €800,000/year | Monthly |
| France | €460,000/year | Monthly |
| Netherlands | €1,200,000/year | Monthly |
| Belgium | €1,500,000/year | Monthly |
| Spain | €400,000/year | Monthly |
| Italy | €200,000/year | Monthly |
Troubleshooting
Common Intrastat Errors
| Error | Cause | Solution |
|---|---|---|
| Missing HS Code | Product has no commodity code | Add HS Code/CN8 to product form. Look up at taric.ec.europa.eu |
| Missing Country of Origin | Origin not declared | Enter Country of Origin in product form or purchase order line |
| Missing Net Weight | No weight specified | Enter Weight (kg) in product form. Required for most goods |
| Invalid VAT number | Wrong VAT format or non-existent | Check vendor VAT number. Validate on VIES system |
| Transaction not appearing | Vendor not EU or below threshold | Check vendor address is in EU. Check total value meets threshold |