Stock Intrastat - Warehouse Intrastat Reporting
Use warehouse-specific region codes for accurate Intrastat declarations across EU warehouse operations
The Stock Intrastat module extends Intrastat reporting so the declaration region comes from the warehouse that handled the goods, not only from the company-level default region.
This matters most for businesses with multiple EU warehouses, where the legal company base and the physical shipping origin are not always the same.
What is Intrastat?
Intrastat is a statistical reporting system used to track goods traded between EU member states. For many companies, it is required for compliance and tax-related reporting.
The source guide highlights that the challenge is not only producing a report, but making sure the declared region matches the warehouse that actually moved the goods.
Important fields
| Fields | Trường dữ liệu | Description |
|---|---|---|
| Intrastat region | Khu vực Intrastat | The reporting region code assigned to a specific warehouse. |
| Warehouse | Kho | The physical warehouse that handled the stock movement for the reported transaction. |
| Company Country | Quốc gia công ty | The default company country context used when a warehouse-specific region is not configured. |
| HS Code | Mã HS | The commodity code used for statistical and trade declarations. |
Set the region on each warehouse
Steps
1. Go to Inventory → Configuration → Warehouses.
2. Open the warehouse you want to configure.
3. Find the Intrastat region field near the warehouse identification details.
4. Select the region code that matches the physical warehouse location.
5. Save the warehouse before generating reports.
Multi-warehouse example
| Warehouse | Location | Region Code |
|---|---|---|
| Central Warehouse | Brussels, Belgium | BE |
| North Distribution Warehouse | Amsterdam, Netherlands | NL |
| South Distribution Warehouse | Munich, Germany | DE |
How the reporting region is determined
Stock Intrastat does not replace the full accounting report. It refines the regional source logic so the final declaration reflects the real warehouse that handled the goods.
Steps
1. The system identifies invoices with EU cross-border transactions.
2. From the invoice, it traces back to the related stock moves.
3. It determines which warehouse handled the goods.
4. It uses the warehouse Intrastat region instead of the company default region.
5. The final report therefore shows region data that matches the operational origin.
Typical use cases
Key points
• A company headquartered in Belgium but shipping from a warehouse in the Netherlands should report NL, not BE, as the origin region.
• Where several EU warehouses serve different routes, warehouse-level region assignment helps avoid statistical errors.
• This setup is also useful for centralized legal entities with distributed logistics operations.
Conditions for warehouse region usage
Application conditions
| Condition | Explanation |
|---|---|
| Warehouse has an Intrastat region | If not, the system may fall back to the company default region. |
| Invoice is linked correctly to stock moves | The report must be able to trace the transaction from accounting to inventory. |
| Transaction is EU intra-community trade | Flows outside Intrastat scope do not use this reporting logic. |
Accessing and reviewing the report
Steps
1. Go to Accounting → Reporting → Intrastat.
2. Filter the correct reporting period and transaction type.
3. Review HS codes, transaction values, and quantities or weights.
4. Confirm that the origin region matches the physical warehouse.
5. Inspect unusual transactions before exporting the final declaration.
Frequently asked questions
FAQ
| Question | Answer |
|---|---|
| What happens if the warehouse has no Intrastat region? | The system uses the company default region. |
| Can the region be changed after a report was created? | Yes, but the report needs to be regenerated to reflect the change. |
| Does this module always require a manual install? | It usually appears alongside related accounting and Intrastat flows. |
| How can I know which warehouse handled an invoice? | The system traces the chain from invoice to stock moves to warehouse. |