Recruitment Reporting

Detailed recruitment process analysis with comprehensive reports and statistics

The Recruitment Reporting module provides detailed analytical reports on the recruitment process, helping track recruitment performance, analyze processing time, and evaluate the effectiveness of each recruiter.

With multidimensional analysis tools, recruiter leaderboard, applicant source tracking, and detailed stage reports, the module helps businesses make data-driven decisions and optimize recruitment processes.

Overview Reports

Stage Analysis

Leaderboard

Source Analysis

Hiring Ratio

Process Duration

Pivot & Graph

Excel Export

Overview

The Recruitment Reporting module provides detailed analytical reports on the recruitment process. You can track recruitment performance, analyze processing time, and evaluate the effectiveness of each recruiter.

Key Features

Feature	Description
Overview Reports	Statistics on total applicants, hiring ratio, number of interviews
Stage Analysis	Track time applicants spend in each recruitment stage
Leaderboard	Compare performance between recruiters
Source Analysis	Evaluate effectiveness of recruitment channels
Process Duration	Calculate average time from application to hiring

Benefits

Key points

• Data-driven decisions: Specific metrics help improve processes
• Process optimization: Identify bottlenecks in recruitment process
• Performance evaluation: Track effectiveness of each recruiter
• Improve ROI: Identify most effective recruitment channels
• Demand forecasting: Plan recruitment based on historical data

Requirements

Key points

• hr_recruitment module installed
• Applicant data with complete information (position, stage, creation date)
• Report access rights (Recruiter or HR Manager)

Key Metrics

Report Metrics

Metric	Meaning	Calculation
Applications	Total applicants	Count all applicants with position
Hired	Number hired	Applicants with hiring date
Refused	Number refused	Applicants with refuse reason
In Progress	Applicants in process	Applicants not hired/refused
Hiring Ratio	Hiring rate	(Hired / Applications) × 100%
Meetings	Number of interviews	Total meetings linked to applicants
Process Duration	Processing time	Days from application to hiring

Recruitment Analysis Report

Overview report on recruitment process with detailed metrics and flexible filtering and grouping capabilities.

Steps

1. Go to Recruitment → Reporting → Recruitment Analysis
2. Report displays as table or chart
3. Use Filters to filter by time (This Month, Last Month, This Quarter, This Year, Custom)
4. Use Group By to group by: Job Position, Recruiter, Stage, Source, Medium, Application Date
5. Switch between display types: List View, Graph View (Bar/Line/Pie), Pivot View

Filtering and Grouping Data

Customize reports according to analysis needs with flexible filters and grouping criteria.

Filter and Group Criteria

Type	Options	Purpose
Time Filter	This Month, Last Month, This Quarter, This Year, Custom	Analyze by specific time period
Group by Position	Job Position	Compare recruitment effectiveness between positions
Group by Recruiter	Recruiter	Evaluate individual recruiter performance
Group by Stage	Stage	Analyze applicant distribution by stage
Group by Source	Source	Evaluate recruitment channel effectiveness
Group by Time	Application Date (Month/Quarter/Year)	View trends over time

Display Types

Report Types

Type	Characteristics	When to Use
List View	Display details of each applicant, sortable by column, export to Excel	View individual records, export data
Bar Chart	Compare values between groups	Compare numbers between positions, sources, recruiters
Line Chart	Display trends over time	Track recruitment trends by month/quarter
Pie Chart	Display percentages	View applicant distribution by source or stage
Pivot View	Multidimensional analysis, drag and drop to change axes	Complex analysis with multiple data dimensions

Applicant Source Analysis

Evaluate effectiveness of each recruitment channel to optimize budget and recruitment strategy.

Steps

1. Go to Recruitment Analysis
2. Group By: Source
3. View metrics: Applications (number of applicants), Hired (number hired), Hiring Ratio (conversion rate), Process Duration (processing time)
4. Compare effectiveness between sources: LinkedIn, Website, Referral, Job Board
5. Analyze: Which source has highest hiring ratio? Which has fastest processing time?

Stage Analysis Report

Track time applicants spend in each stage to identify bottlenecks and optimize process.

Steps

1. Go to Recruitment → Reporting → Stage Analysis
2. View information: Applicant Name, Job Position, Stage, Days in Stage, Start Date, End Date, State
3. Group By: Stage to view average time in each stage
4. Sort descending to find slowest stage
5. Filter: State = In Progress and Days in Stage > 7 to find "stuck" applicants

Identifying Bottlenecks

Identify applicants "stuck" in a stage too long and need urgent processing.

Steps

1. Go to Stage Analysis
2. Filter: State = In Progress
3. Filter: Days in Stage > 7 (or appropriate threshold)
4. Group By: Stage to view distribution
5. View list of applicants needing attention and contact responsible recruiter

Recruiter Leaderboard

Compare performance between recruiters to evaluate, motivate, and improve processes.

Ranking Categories

Category	Measures	Meaning
Total Applicants	Total applicants processed	Workload volume
Total Meetings	Total interviews conducted	Level of recruitment activity
Total Hired	Total hired	Final results
Hiring Ratio	Conversion rate	Recruitment effectiveness

Accessing Leaderboard

Steps

1. Method 1: Go to Recruitment → Dashboard → view Recruiter Leaderboard widget
2. Method 2: Go to Recruitment → Reporting → Recruitment Analysis → Group By: Recruiter
3. View top 3 for each category: Total Applicants, Total Meetings, Total Hired, Hiring Ratio
4. Compare and analyze: Who processes most? Who has highest hiring ratio?

Using Leaderboard

Key points

• Performance evaluation: Compare between recruiters, identify high performers, find those needing support
• Motivate staff: Recognize top performer achievements, encourage healthy competition
• Improve processes: Learn from high hiring ratio performers, share best practices, train skills

Effective Analysis Tips

Key points

• Compare over time: View trends this month vs last month, identify peak seasons
• Cost analysis: Calculate average cost per applicant and per hire
• Evaluate source quality: Which source has highest hiring ratio? Fastest processing time? Lowest cost?
• Identify bottlenecks: Which stage takes most time? Where are applicants "stuck"?
• Improve conversion rate: Analyze common refuse reasons, improve interview process
• Shorten time: Automate simple steps, schedule interviews faster

Periodic Reports

Report Cycles

Cycle	Content	Purpose
Weekly	New applicants, interviews conducted, hired, urgent applicants	Track short-term progress
Monthly	Recruitment overview, comparison with previous month, analysis by position, recruiter performance	Evaluate medium-term effectiveness
Quarterly	Recruitment trends, channel ROI, overall evaluation, improvement plan	Long-term strategy

Exporting Data

Steps

1. Open report to export
2. Apply filters and group data as needed
3. Click Export → Excel
4. File will be downloaded for further analysis
5. Use exported data to create custom dashboard in Excel/Google Sheets

Frequently Asked Questions

Key points

• Report not showing data? Check applicants have Job Position, change time filter, check access rights
• View report for specific position? Open Recruitment Analysis → Filters → Job Position = [Position name]
• How is processing time calculated? Process Duration = Hiring date - Application date (only for hired applicants)
• Compare recruiter performance? Use Dashboard → Recruiter Leaderboard or Recruitment Analysis → Group By: Recruiter
• Track time per stage? Go to Stage Analysis → Group By: Stage → view Average Days in Stage
• Are reports updated real-time? Yes, reports always display latest data from system