WhatsApp Calendar

• Automatically send appointment confirmations

• Pre-meeting reminders (24h, 1h)

• Schedule change or cancellation notifications

• Integration with Odoo Calendar and Appointments

• Support meetings with customers and employees

• One-click confirm/reschedule from WhatsApp

• Reduce no-show rate up to 70%

• Multi-timezone support

• Appointment Confirmation - New appointment confirmation

• Meeting Reminder - Pre-meeting reminder

• Schedule Change - Schedule change notification

• Cancellation Notice - Cancellation notification

• Rescheduling Request - Reschedule request

• Meeting Link - Send online meeting link

• Post-meeting Follow-up - Post-meeting follow-up

• No-show Notification - Absence notification

• Send immediately after booking appointment

• Complete information: date, time, location, contact

• Add to calendar link

• Directions/map link if address available

• Contact information

• Preparation instructions

• Confirm/Cancel buttons

• Reschedule option

• 24 hours reminder - 1 day advance notice

• 1 hour reminder - 1 hour advance notice

• Custom reminder timing

• Include meeting details

• Video conference link

• Agenda/preparation materials

• Quick confirm attendance

• Request reschedule if needed

1. Navigate to Calendar > Configuration > Reminder Settings

2. Enable WhatsApp notifications

3. Select event types requiring reminders

4. Configure timing (24h, 1h, custom)

5. Choose WhatsApp templates

6. Set sending conditions (attendee type, event category)

7. Configure timezone handling

8. Test with sample event

1. Event created in Odoo Calendar

2. System checks attendees have WhatsApp

3. Send confirmation message immediately

4. Schedule reminder messages per configuration

5. Scheduled action triggers reminders at right time

6. Send message via WhatsApp API

7. Log notification to event

8. Track confirmation status

• Customer Appointments - Customer appointments

• Sales Meetings - Sales meetings

• Support Calls - Support calls

• Consultations - Consultations

• Interviews - Interviews

• Training Sessions - Training sessions

• Team Meetings - Internal meetings

• Webinars/Events - Online events

• {{attendee_name}} - Attendee name

• {{event_name}} - Event name

• {{event_date}} - Event date

• {{event_time}} - Event time

• {{event_location}} - Location

• {{organizer_name}} - Organizer name

• {{meeting_link}} - Online meeting link

• {{duration}} - Duration

• Auto-generate meeting links (Zoom, Google Meet, Teams)

• Include link in WhatsApp message

• One-click join from WhatsApp

• Send link in reminder

• Update link if changed

• Backup dial-in information

• Recording availability notification

• Post-meeting recording link

• Quick confirm attendance button

• Decline with reason

• Request reschedule

• Suggest alternative times

• Add to personal calendar

• View event details

• Contact organizer

• Update RSVP status in Odoo

• Multiple reminder touchpoints

• Easy confirm mechanism

• Flexible rescheduling

• Clear cancellation policy

• Attendance incentives

• Track no-show history

• Automated follow-up with no-shows

• Waitlist management

• Auto-detect attendee timezone

• Display time in local timezone

• Timezone conversion in message

• Handle daylight saving time

• Multi-timezone event support

• Clear timezone indication

• UTC reference for clarity

• Timezone mismatch alerts

• Bulk notifications for multiple attendees

• Registration confirmation

• Capacity management

• Waitlist notifications

• Event updates broadcast

• Pre-event materials distribution

• Post-event survey

• Recording distribution

• Online booking confirmation

• Automatic slot reservation

• Buffer time management

• Resource allocation notification

• Appointment type specific templates

• Custom booking forms

• Payment confirmation

• Cancellation policy enforcement

• Confirmation rate

• No-show rate reduction

• Reschedule request rate

• Message delivery rate

• Response time analysis

• Attendance improvement metrics

• Cost per prevented no-show

• ROI calculation

• Confirmation: "Appointment confirmed for {{event_name}} on {{event_date}} at {{event_time}}"

• Reminder: "Reminder: Your meeting starts in 1 hour"

• Change: "Appointment rescheduled to {{new_date}}"

• Cancellation: "Appointment {{event_name}} has been cancelled"

• Link: "Meeting link: {{meeting_link}}"

• Follow-up: "Thank you for attending {{event_name}}"

• Custom reminder timing

• Event type specific templates

• Brand voice customization

• Multi-language support

• Industry-specific workflows

• Integration with CRM data

• Custom fields in templates

• Conditional sending rules

• Send confirmation immediately after booking

• Multiple reminders (24h + 1h)

• Include all essential information

• Make rescheduling easy

• Respect timezone differences

• Clear cancellation policy

• Professional tone

• Test templates thoroughly

• Monitor no-show rates

• Collect feedback

• Send confirmation within 5 minutes of booking

• 24h reminder helps planning, 1h helps action

• Include map link for in-person meetings

• Test video link before sending

• Allow easy reschedule to avoid no-shows

• Track patterns to optimize timing

• Personalize messages as much as possible

• Clear call-to-action in each message

• Follow up after meeting to build relationship

• Use analytics for continuous improvement

• No-show rate reduction (target: 50-70%)

• Confirmation rate (target: >80%)

• On-time attendance improvement

• Reschedule request handling time

• Customer satisfaction score

• Time saved on manual reminders

• Revenue protected from no-shows

• Calendar utilization rate

• Reminder not sending: Check scheduled action status

• Wrong timezone: Verify attendee timezone settings

• Duplicate messages: Review automation rules

• Link not working: Test video conference integration

• Late reminders: Check server time and cron jobs

• Missing attendees: Verify phone numbers

• Template errors: Validate dynamic fields

• High no-show despite reminders: Review timing and content

• Appointment - Scheduled meeting

• Meeting Reminder - Meeting notification

• No-Show - Absence without notice

• RSVP - Attendance confirmation

• Reschedule - Change schedule

• Attendee - Participant

• Organizer - Event organizer

• Buffer Time - Time gap between meetings