POS Event
Connect POS with event management to sell at trade shows, exhibitions, and outdoor events. Track revenue by event and optimize business performance.
Overview
POS Event module connects Point of Sale functionality with Odoo event management system, enabling businesses to sell professionally at events, trade shows, and exhibitions.
Track revenue by event, manage multiple sales points simultaneously, and analyze business performance across different events.
Key Features
Key points
• Link POS to events - Associate each POS session with specific events in the system
• Track revenue by event - Detailed reports on revenue and profit for each event
• Manage multiple sales points - Set up multiple POS at the same event or different events
• Sync event information - Automatically update customer and product info from events
• Analytics reports - Compare business performance between events and locations
• Event inventory management - Allocate and track goods for each event
• Event registration integration - Connect with Event module for ticket and registration management
Target Users
Key points
• Trade show exhibitors - Sell products at trade fairs and exhibitions
• Event organizers - Manage sales at festivals, concerts, outdoor events
• Pop-up stores - Operate temporary sales points at special events
• F&B companies - Sell food and beverages at events and festivals
• Retailers - Expand sales channels through local events
How to Use
Steps
1. Install POS Event module in Odoo: Apps → search "POS Event" → Install
2. Create event in Event module: Event → Create
3. Set up POS for event: Point of Sale → Configuration → Point of Sale
4. Select linked event in POS configuration
5. Open POS session at the event
6. Process sales transactions as usual
7. Close session and view event reports: Event → Event → Reporting
8. Analyze revenue and business performance by event
Scenario 1: 3-day trade fair sales
Set up 2 POS points at booth, linked to "Trade Fair 2026" event. Track daily revenue and compare with participation costs.
Result: Automated report shows total revenue of $500M, net profit of $120M after deducting booth and staff costs.
Scenario 2: Food festival with multiple booths
Organize festival with 5 F&B booths, each with 1 POS. All linked to "Food Festival 2026" event.
Result: Real-time tracking of revenue per booth, best-selling dishes, and total event revenue of $800M.
Scenario 3: Weekend pop-up store
Open temporary store at shopping mall every weekend, each time as separate event.
Result: Compare performance between different locations and times, optimize business strategy.
Scenario 4: New product exhibition
Launch new product at exhibition, sell directly and accept pre-orders.
Result: Track new product sales quantity, customer feedback, and pre-order revenue.
Scenario 5: Concert merchandise sales
Sell shirts, posters, and merchandise at 10,000-person concert. Set up 4 POS points at different locations.
Result: Process thousands of transactions quickly, avoid congestion, achieve merchandise revenue of $300M.
Important Terminology
Key points
• Event - Activity with specific timeframe like trade show, exhibition, festival
• POS Session - A work shift of POS, from opening to closing
• Event Revenue - Total revenue from all POS at an event
• Multi-location - Managing sales at multiple different locations
• Pop-up Store - Temporary sales point at event or special location
• Trade Show - B2B event to showcase and sell products
• Booth - Sales area at event
Tips for Effective Use
Key points
• Prepare before event - Set up POS, check internet connection, prepare inventory
• Use offline mode - Ensure POS works when connection is lost at event
• Allocate inventory wisely - Forecast demand and prepare enough stock for each event
• Train staff - Guide staff on POS usage before event
• Monitor real-time - Track revenue and inventory throughout event
• Collect feedback - Note customer opinions to improve future events
• Post-event analysis - Evaluate ROI, effectiveness, and lessons learned
• Backup equipment - Prepare spare devices in case of failure
System Requirements
Key points
• Point of Sale module installed
• Event module installed
• POS devices: tablets, laptops, or dedicated POS machines
• Stable internet connection (or offline mode)
• Mobile receipt printer (optional)
• Mobile payment device (optional)
Troubleshooting: Cannot see event linking option in POS
Key points
• Check POS Event module is installed: Settings → Apps → search "POS Event"
• Ensure Event module is installed and has events
• Restart Odoo after installing module
• Check user access permissions
Troubleshooting: Revenue not showing in event reports
Key points
• Check POS is correctly linked to event
• Ensure POS session is closed and confirmed
• Refresh report page or clear browser cache
• Check dates of event and POS session
Troubleshooting: POS loses connection at event
Key points
• Enable offline mode in POS configuration
• Use 4G/5G backup if WiFi is unstable
• Sync data immediately when connection returns
• Prepare mobile hotspot backup
Troubleshooting: Insufficient inventory at event
Key points
• Monitor inventory real-time in POS
• Set up alerts when stock is running low
• Prepare emergency replenishment plan
• Analyze previous event data to forecast demand
Frequently Asked Questions
Key points
• Can one POS be used for multiple events? - Yes, but create separate sessions for each event for easier tracking
• Does POS Event work offline? - Yes, if offline mode is enabled in POS configuration
• Can revenue be tracked in real-time? - Yes, through event dashboard or POS reports
• How to allocate inventory for each event? - Use inventory allocation feature in Stock module
• Can receipts be printed at events? - Yes, using mobile printer connected to POS
• Are event costs included in reports? - Yes, enter costs in Event module to calculate ROI
Business Benefits
Key points
• Increase revenue from event sales channel, reach new customers
• Accurately track business performance of each event
• Optimize event participation costs based on data analysis
• Centrally manage multiple sales points at multiple events
• Improve customer experience with fast checkout
• Make event investment decisions based on actual ROI