POS Rental
Manage product rentals directly at point of sale. Create rental contracts, track inventory, auto-calculate fees, and process returns quickly.
Overview
POS Sale Stock Renting module integrates product rental functionality into Odoo point of sale system, allowing staff to manage the entire rental process at the counter.
From creating rental contracts, tracking rented products, auto-calculating fees to processing returns and renewals - everything is done quickly and accurately.
Key Features
Key points
• Create rental contracts at POS - Select products, rental period, customer and create contract at the counter
• Auto-calculate fees - System automatically calculates rental fees by day, week, month based on product configuration
• Manage rental inventory - Track products on rent, available for rent, and under maintenance
• Process returns - Scan product code, check condition, calculate additional fees and complete return
• Extend contracts - Extend rental period and calculate additional fees directly at POS
• Deposits and refunds - Manage deposits, automatically refund upon return
• Rental reports - Track rental revenue, popular products, utilization rate
• Inventory integration - Sync inventory between POS and warehouse management system
Target Users
Key points
• Equipment rental stores - Cameras, video equipment, audio and lighting gear
• Vehicle rental - Bicycles, motorcycles, cars, trucks
• Costume rental - Wedding dresses, suits, event attire
• Tool rental - Drills, saws, construction equipment
• Sports equipment rental - Skis, climbing gear, diving equipment
• Toy and game rental - Children's toys, board games, game consoles
How to Use
Steps
1. Open POS application and login to session
2. Select rental product from catalog (product must be configured as "Rental Product")
3. Enter rental period: start date and end date
4. System automatically calculates rental fee based on price configuration
5. Add deposit if needed (optional)
6. Select or create customer (required for rental contract)
7. Confirm and process payment
8. Print rental contract and receipt for customer
9. When customer returns: scan product code, check condition, calculate additional fees (if any)
10. Refund deposit and complete transaction
Scenario 1: Weekend camera rental
Customer wants to rent Canon EOS R5 camera from Friday to Sunday. Staff selects product, enters 3-day period, system calculates fee of $150. Collect $500 deposit.
When customer returns: check camera, no damage, refund $500 deposit.
Scenario 2: Monthly bicycle rental
Customer rents mountain bike for 1 month. Staff creates 30-day rental contract, fee $200/month. No deposit required for VIP customer.
After 1 month customer wants to extend for another month: staff finds old contract, selects "Extend", adds 30 days, collects additional $200.
Scenario 3: Late return with additional fees
Customer rents drill for 3 days but returns 2 days late. System automatically calculates late fee $20/day x 2 = $40.
Staff checks drill, finds broken drill bit, adds damage fee $15. Total additional fees: $55, deducted from deposit.
Scenario 4: Rent multiple products at once
Customer organizing event needs to rent: 2 microphones, 1 speaker, 1 mixer. Staff adds all to 1 order, same 2-day rental period.
System calculates total fee for all products, creates single rental contract. Upon return, scan each product to check.
Scenario 5: Customer cancels contract early
Customer rents wedding dress for 3 days but only uses 1 day and wants to return early. Per policy, minimum fee is 2 days.
Staff processes return, system calculates 2-day fee instead of 3 days, refunds difference to customer.
Important Terminology
Key points
• Rental Product - Product configured for rental with time-based pricing
• Rental Period - Time span from start date to end date of rental
• Deposit - Amount customer pays upfront, refunded upon undamaged return
• Late Fee - Additional charge when customer returns product later than contract period
• Damage Fee - Charge when product is damaged during rental period
• Rental Contract - Document recording rental information, customer, products, period
• Available for Rent - Product status indicating ready for rental
• On Rent - Product status indicating currently rented by customer
• Rental Extension - Extending rental period of existing contract
Tips for Effective Use
Key points
• Configure rental prices clearly - Set prices by day, week, month for automatic calculation
• Require deposits for high-value products - Protect business from damage or loss risk
• Inspect products thoroughly before rental - Record initial condition to avoid disputes
• Take photos when delivering and receiving - Evidence of product condition
• Establish clear late return policy - Customers know additional fees in advance
• Use barcodes or QR codes - Quick scan products during rental and return
• Monitor rental schedule - Know which products are due back, prepare for next customer
• Train staff on procedures - Ensure consistent and professional handling
System Requirements
Key points
• POS module installed and configured
• Sale Stock Renting module installed
• Inventory module installed
• Products configured as "Rental Product" with rental prices
• POS hardware (computer, barcode scanner, printer)
• Stable internet connection for data sync
Troubleshooting: Cannot select rental product
Key points
• Check product is marked "Can be Rented" in configuration
• Ensure product has "Available for Rent" inventory
• Verify rental price is set for the product
• Confirm Sale Stock Renting module is installed and activated
Troubleshooting: Rental fee calculated incorrectly
Key points
• Check rental price configuration in product (Settings → Products)
• Confirm rental period entered correctly (start and end dates)
• Verify price unit (day/week/month) matches requirement
• Review if special pricing or discounts apply
Troubleshooting: Cannot refund deposit
Key points
• Check if original payment method supports refunds
• Confirm no outstanding additional fees (late, damage) unprocessed
• Verify staff has permission to process refunds
• Check transaction logs for specific errors
Troubleshooting: Inventory not updating
Key points
• Ensure POS is synced with server (check internet connection)
• Verify warehouse configuration for POS is correct
• Confirm product is managed by serial number or lot
• Restart POS session to resync data
Frequently Asked Questions
Key points
• Can I rent products not in stock? - No, product must have "Available for Rent" inventory to be rented
• How do I know which products are on rent? - View "Rental Products" report or check "On Rent" inventory status
• Can contracts be extended multiple times? - Yes, as long as product has no subsequent rental bookings
• Can customers rent without deposit? - Yes, depending on store policy and product configuration
• How to handle lost products? - Charge loss fee equal to product value, deduct from deposit, create inventory adjustment
• Can same product be rented to multiple customers? - No, each product can only be rented to 1 customer at a time
Business Benefits
Key points
• Increase rental revenue - Monetize existing assets through rentals
• Efficient inventory management - Accurately track products on rent and available
• Reduce losses - Deposit and damage fee management protects assets
• Improve customer experience - Fast, professional rental process
• Optimize asset utilization - Know which products rent most, invest wisely
• Detailed reporting - Analyze rental revenue, trends, product performance