Speaker Emails
Send emails to event track speakers
The Mass Mailing Event Track module bridges event management with email marketing by enabling bulk email campaigns targeted at event track speakers.
This auto-installed module activates when both Website Event Track and Mass Mailing modules are present.
Mass mail track speakers
Send targeted email campaigns to speakers of event tracks with automatic filtering to exclude cancelled sessions.
Steps
1. Navigate to an event record.
2. Click the "Mass Mail Track Speakers" button.
3. A mass mailing form opens with pre-configured settings: Target model: Event Tracks, Domain: Tracks from current event(s), excluding cancelled ones, Subject: Pre-filled with event name.
4. Customize the email content.
5. Review the recipient list (automatically filtered).
6. Send or schedule the mailing.
Automatic domain filtering
When creating mass mailings for event tracks, the system automatically excludes tracks with cancelled stages, ensuring communications only reach active speakers.
Key points
• Cancelled tracks are identified by stage_id.is_cancel = True.
• Automatically excluded from recipient list.
• Prevents miscommunication with cancelled speakers.
Use case: Conference speaker communications
Scenario: You're organizing a tech conference with 50 tracks and need to send updates to all speakers.
Steps
1. Open your conference event.
2. Click "Mass Mail Track Speakers".
3. Customize the email content.
4. Review the recipient list (automatically filtered).
5. Send or schedule the mailing.
Use case: Multi-event announcements
Scenario: Send a unified message to speakers across multiple related events.
Steps
1. Select multiple events (list view).
2. Use the "Mass Mail Track Speakers" action.
3. The domain automatically includes tracks from all selected events.
4. Cancelled tracks are excluded automatically.
Benefits
Key points
• Time Saving: No manual recipient list creation.
• Accuracy: Automatic exclusion of cancelled tracks prevents miscommunication.
• Integration: Seamless connection between event management and email marketing.
• Flexibility: Full access to mass mailing features (templates, scheduling, tracking).
Technical notes
Key points
• Cancelled tracks are identified by stage_id.is_cancel = True.
• The module extends both event.event and event.track models.
• Mailing capabilities are enabled on the event.track model.
• Auto-installs when dependencies are met.